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Online Gas Permits - Draw Down Account Guidelines

A draw down account is a special account, which can be established with The Office of the Fire Commissioner (OFC). The account allows the user to deposit monies in advance against which fees for gas permits can be debited. Clients must use draw down accounts for Gas Permit transactions online which require payment of fees at The Office of the Fire Commissioner. The gas permits requested will be automatically paid out directly from the draw down account. It should be pointed out, however, that no interest is paid on funds deposited.

The following outlines the procedures for establishing and maintaining a draw down account and the conditions upon which a draw down account is granted. For more information about access to the Gas Permits Program you may contact the OFC office at (204) 945-3322.

Who Is Entitled to a Draw Down Account?

An account will be granted to regular users of the Gas Permits Program to be used for gas permits online only.

An account is established upon the following conditions:

  1. The Account holder assumes financial responsibility for all services made in the name of the account by any person who properly identifies the account, whether the person who identifies the account has or does not have authority to use the account. To use the draw down account for online gas permits, the Account holder's Account Administrator must provide and keep up to date a list of authorized User IDs.
  2. The Account holder is responsible to maintain sufficient funds in the account at all times to meet the fees for gas permits charged to the account. To do so, they must send a cheque payable to the Minister of Finance and indicate clearly that it is a payment to be credited to their draw down account. Clients are advised to ensure that the amount of each remittance is sufficient to cover all requests for gas permits that they intend to make for at least a one-month period. If the balance in the account is not sufficient to cover the fee for the requested gas permits, no permits will be processed online until a sufficient deposit is made.
  3. The Director at his/her discretion may cancel the account when there is insufficient use of the account to warrant its continuance or where the service is abused by permitting the account to be depleted fully.

To Open a Draw Down Account

To open a draw down account, the client must forward a completed Draw Down Account Application, Business or Organization Security Application, and New Individual User/Update Existing User Access Application. The cheque must accompany the application in an amount sufficient to cover the cost of all gas permits, that may be charged against the draw down account, within a one month period, or a minimum of $100.00 made payable to the Minister of Finance.

The completed application form and cheque should be forwarded to:

Online Gas Permits
Inspection and Technical Services
Office of the Fire Commissioner
508 - 401 York Avenue
Winnipeg MB  R3C 0P8

Once the application is approved, a unique draw down account number will be assigned to the applicant. This number must be quoted on all cheques, services requests, documents and correspondence relating to the draw down account so that transactions may be posted to their account.

Statement of Transactions

No statements will be issued. Your account balance and transactions can be viewed at any time online. The fitter role can view the account balance, and the account holder can view all the transactions.

What Do You Do If Unauthorized Transactions Are Made Against The Account?

As soon as an account holder discovers that unauthorized transactions are being charged against the account, the account holder must advise The Office of the Fire Commissioner. Financial responsibility for the unauthorized use remains with the account holder at all times.

In an emergency, The Office of the Fire Commissioner will accept a fax or telephone request from the Account administrator to delete a user from the account. The account clerk will verify the request via return call to the telephone number of the Account administrator. The telephone request must be confirmed in writing to:

Online Gas Permits
Inspection and Technical Services
Office of the Fire Commissioner
508 - 401 York Avenue
Winnipeg MB  R3C 0P8
Phone: (204) 945-3322
Fax: (204) 945-2089

How Does An Account Holder Advise Of Any Changes In The Account?

Whenever there are any changes to the account holder information on file, a letter advising of the changes must be sent to:

Online Gas Permits
Inspection and Technical Services
Office of the Fire Commissioner
508 - 401 York Avenue
Winnipeg MB  R3C 0P8
Phone: (204) 945-3322
Fax: (204) 945-2089

How Is An Account Cancelled?

When an account is no longer required it should be cancelled. A letter cancelling the account should be sent to The Office of the Fire Commissioner.

Account Transactions Due To Permit Adjustments

When a permit requires an adjustment, the Permit Manager will make the adjustment. If the adjustment increases the cost of the permit, the Permit Manager will remove the additional funds from the draw down account. If the adjustment decreases the amount of the permit, the Permit Manager will return the funds to the draw down account.

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